February 16, 2007

Mandatory Email Signature

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FZI Forschungszentrum Informatik an der Universität Karlsruhe Haid-und-Neu-Str. 10-14
D-76131 Karlsruhe
Tel.: +49-721-9654-0
Fax: +49-721-9654-959

Stiftung des bürgerlichen Rechts
Stiftung Az: 14-0500.1 Regierungspräsidium Karlsruhe

Vorstand:
Prof. Dr.-Ing. Rüdiger Dillmann
Dipl. Wi.-Ing. Michael Flor
Prof. Dr. Dr.-Ing. Jivka Ovtcharova
Prof. Dr. rer. nat. Rudi Studer

Vorsitzender des Kuratoriums:
Ministerialdirigent Günther Leßnerkraus

Name of the company, address, form of organization, organization registration location and number, names of the directors and the head of the supervisory board. This, in short, is what I and every employee in Germany has to append to every (business) email send - mandated by law. Not kidding here - in a striking show of just how little they know about electronic communication the German government made a law equating business emails with snail-mail (where this kind of information used to be included in small print in the footer). The definition of business mail is so broad that it has to be understood as every email send by an employee of a company to someone on the outside. Not including this kind of information results in a fine for the company. It is still unclear whether this laws applies to SMS (like status SMS send by mobile phone providers) ... And no, it is not allowed to append a vcard (not every application can read them) or include a link to a website with this information.

I'm just happy that the responsible persons apparently did not yet hear of thing called "Instant Messaging" - it would just not be the same if every message had a 10 line signature ...

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